GST Invoicing

Streamlined GST invoicing systems help businesses increase sales, minimise outstanding receivables, get greater insights into their operations, and simplify GST return.

Small and medium-sized firms may benefit greatly from billing software that includes GST and all invoice capabilities, including estimates, online statements and payments, receivables management, eWay bill portal, and GST filing.

GST Tax Invoice Requirements Checklist

According to the GST laws and regulations, all invoices produced by GST-registered firms must include the following information:

  1. Supplier’s name, address, and GSTIN
  2. A continuous serial number in one multiple series that does not exceed sixteen characters comprises alphabets, numbers, or special characters hyphen or dash (- or / ) respectively, and any combination thereof, and is unique for each financial year.
  3. Date of the serial number’s issuance
  4. The recipient’s name, address, and GSTIN or UIN, if applicable.
  5. If the receiver is unregistered and the taxable value is $50,000 or more, the recipient’s name and address, as well as the state’s name and code, must be included.
  6. Accounting Code for Services or HSN Code for Goods
  7. Describe the products or services
  8. In the case of products, quantity and unit or unique quantity code
  9. The entire value of products or services supplied, or both
  10. 10 The taxable worth of a supply of goods or services, or both, after deducting any discounts or reductions.
When should a GST invoice be issued?
  1. When payment for goods or services is received or reasonably guaranteed, or when the goods or services are provided, a GST invoice is issued.
  2. If goods and services are provided but payment is not received, an invoice must be sent within 30 days, regardless of the state of the receivable.
  3. It should be noted that with the issuing of tax bills, the supplier becomes responsible for remitting GST to the government, even if the client does not pay.
  4. As a result, the provider can make an estimate if payment is not reasonably secured and the products or services have not been delivered.
The procedure for issuing a GST invoice is as follows:
  1. In the case of a supply of goods, all GST invoices must be produced in triplicate.
  2. ORIGINAL FOR RECIPIENT should be written on the original copy.
  3. DUPLICATE FOR THE TRANSPORTER should be written on the duplicate copy.
  4. TRIPLICATE FOR SUPPLIER should be written on the triplicate copy.
  5. In the case of service provision, invoices should be generated in duplicate.
  6. ORIGINAL FOR RECIPIENT should be written on the original copy.
  7. DUPLICATE FOR SUPPLIER should be written on the duplicate copy.
GST invoices are uploaded to the GST Portal.

Every month, Form GSTR-1 should be used to file the serial numbers of all invoices issued during a tax period. For B2B transactions, the GSTIN of all GST-registered receivers must be included in the GSTR-1 filing.

If the receivers are not registered for GST or B2C transactions, the high-value transaction should include their name, address, and location of supply. The supplier’s GSTR-1 file will be auto-populated in the GSTR-2 filing that the recipient of the goods or services will submit.

As a result, GST invoicing is critical for the counterparty’s input tax credit claims.

Why is it necessary to utilise ledgers for GST invoicing?

LEDGERS has a number of advantages when it comes to GST billing.

Some of the main advantages of utilising LEDGERS for billing are as follows:

Conversion from Estimate to Invoice is a breeze.

The foundation of revenue cycle management is invoicing. An person can use Ledgers to get estimates or bids and quickly turn them into invoices after receiving payment or delivering goods/services.

It’s simple to track estimates with the integrated estimates and invoicing solution, and the estimates that are converted may be readily followed with the invoicing solution.

Keep track of your payments and receivables.

Track payments against invoices, divide payments among various bills, and reconcile balances with ease. Payment or cash receipts may be issued and reconciled with a single click. End-customer Accounts Statements are automatically prepared with payments reconciliation.

Integration of a Payment Gateway


Integrated UPI Payment gateways or third-party payment gateways to allow you receive payments on estimates and invoices by UPI or credit/debit card. UPI is India’s fastest-growing payment method, and it’s supported by a number of mobile applications like GooglePay, Whatsapp, PhonePe, and Paytm

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