Share Transfer

In India, a Private Limited Company’s ownership is determined by the company’s shareholders. The firm’s shares must be transferred in order to induct new investors or transfer control of the company. The firm’s interest might be sold to attract new investors or to transmit ownership of the company to the next generation.

The ability to transfer shares is an essential feature of the firm. The shares or debentures are moveable property that may be transferred under the terms of the company’s articles, particularly the shares of any members of a public corporation.

Only a contract or agreement between two or more people allows for the transfer of shares. The majority of the sections of the Companies Act deal with the transfer and transmission of securities. The transfer of securities as a result of death, succession, inheritance, bankruptcy, and other events. Any contract or agreement between two or more people can be used to transfer securities. The Companies Act has provisions that deal with the transfer and transmission of securities.

The term “transfers of securities” refers to the loss of ownership of these securities owing to death, succession, inheritance, bankruptcy, and other events.

What exactly is a share transfer?

Transferring shares entails willingly handing over a business member’s rights and perhaps obligations. The rights and responsibilities of a share transfer pass from a shareholder who wishes to no longer be a member of the company to a person who wishes to join the firm.

In the absence of specific restrictions in the Articles of Association, shares in a business are transferable like any other moveable property.

Who is engaged in the transfer of shares?

Members of the memorandum’s mailing list

In the case of a dead Transferor Transferee Company, the legal representative (Whether listed or unlisted)

The procedure for transferring the shares of a private limited company is as follows:

The transfer of shares in a private limited company is subject to various limitations, and the following method should be performed to transfer the shares:

  1. To begin, you must first get the requisite share transfer document in the approved format.
  2. Both the transferor and the transferee must sign this document. His or her name, address, and signature should all be stamped on this share transfer deed.
  3. The allocation letter or transfer paperwork must be linked to the share certificate and delivered to the firm.
  4. If the documentation is accepted, the firm should process it and issue a new certificate to the transferor.
  5. The transferor will make a request for his shares to be transferred to the firm.
  6. The firm will notify all current members that the above-mentioned shareholder has expressed an interest in transferring the shares.
  7. If no current members have expressed interest in the firm, the transferor will be informed that he can sell his shares to a nonmember.
The transferor will next proceed to transfer the shares using the following procedure:

The most significant instrument of transfer is the SH-4 form, which is used to start the procedure. The firm will need the transferor to produce a SH4 that is properly completed, dated, and stamped. The following information is contained in the SH4:

  • CIN of the company’s execution date
  • The Company’s Name
  • Securities of a certain type
  • The securities’ nominal value/amount called up/amount paid up
  • The securities to be transferred for a monetary consideration of Rs… Shares with a unique number, and a certificate with a unique number.
  • Signature of the transferor, coupled with his Folio No. The same should be observed as well.
  • Name of the transferee, as well as information such as the transferee’s father’s name, address, email address, employment, folio, and signature.
  • The transfer instrument must be correctly stamped in accordance with the Indian Stamp Act of 1899.
  • Once all of the details have been provided, the same firm will check to verify whether everything is in order and then register the information. Within one month after receiving the Instrument of Transfer, a share certificate is issued and endorsed to the transferee.
Physical share transfer is a method of transferring ownership of a company's stock.

The ownership of the shares can be transferred by the delivery of possession, but the members and the business have a contractual connection. The transfer of shares necessitates the use of a transfer instrument. Transferring shares is a lengthy process that begins with a sale agreement, followed by the completion of a transfer document, and lastly the registration of the transfer.

Deed of Transfer

The share transfer deed should be executed as an instrument by the transferor and transferee. This share transfer document must be properly signed and handed to the Company, together with the certificate for the transferred shares. The corporation will not accept any transfer instrument that does not comply with these rules. The transfer should be done in Form SH 4 in the physical manner.


Before analysing the papers, the firms may send an acknowledgment of the instrument to the transferor who has registered a transfer with the company. This notice is delivered in the form of a letter that includes a checklist for reviewing the transfer papers. Transfer receipts are also issued by some businesses. If the transferor files a transfer application and makes partial payment for the business’s shares, the company should not object to the shares being transferred within two weeks of receiving the given notification. When the transfer of the papers is submitted by the transferee, the firm is not required by law to notify the transferor.


To ensure that all of the transfer paperwork are in order, a thorough examination of the receipts should be performed. The documents should be returned to the transferee if the transfer is not approved. Also, if the transferor’s signature on the transfer instrument differs from the signature on the company’s record, the documents will be returned.


Every transfer of shares must be approved by the Board of Directors or a committee. Only after the approval does the registration take place. If everything passes examination, the appropriate authorities must authorise it, and the transfer of shares must be approved by the board. In the event of the company’s Articles of Associations, the board of directors is empowered to delegate the authority of approval of share transfers to another committee that does not include the company’s directors.


Without the registration of the share transfer, any share transfer is incomplete. A share transfer form is a document that the transferee signs to acknowledge receipt of the shares. With the firm, this constitutes a formal contract. Once the firm authorizes and registers the transferee’s name, it is placed into the company’s registration and qualifies him as a member. The transfer registry does not have to be kept up to date by law.

Obtaining a Share Certificate

The transfer is only effective when the firm registers the shares. The company must provide the share certificate within one month of receiving the necessary transfer document from the company. The name of the transferee should be endorsed on the document of the transfer.

  1.  Companies with a share capital: The firm shall not record any transfer of shares or ownership interest to any beneficial owners with suitable instruments within 60 days of the execution.
  2. Transferor’s Application: The transfer should not be registered until the firm has notified the transferor within two weeks of receiving the notification of receipt.

 Certificate of no opposition:

The following timeframes should be followed in the events that follow within two months after the date of incorporation for memorandum subscribers.

  • Allocate all of the company’s shares within two months following the allocation date.
  • Debenture allocation must occur within six months of the date of allocation.

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